Social Solutions International, Inc. (Social Solutions), through
the Coordinating Implementation Research, to Communicate Learning and
Evidence (CIRCLE) Project, will be implementing a four-year
Developmental Evaluation (DE) of USAID/Tanzania’s Boresha Afya Project.
The USAID Boresha Afya project aims to support the Government of
Tanzania (GoT) to increase access to high quality, comprehensive and
integrated health services, particularly for women and youth. The
project is implemented in three zones of Tanzania, namely Lake/Western
Zone, North/Central Zone, and Southern Zone. Under the supervision of
the Principal Investigator, the Finance and Administration Manager
oversees project finance and accounts documentation, administrative
support, travel and logistical arrangements.
Reports to: The Finance and Administration Manager will report to the Principal Investigator
Location: This position is based in Dar es Salaam
Key Roles and Responsibilities
•
Manage the financial operations
and financial reporting of the DE project, providing guidance, training
and technical assistance to financial and non-financial management
personnel.
•
Prepare accurate quarterly
financial reports, monthly expense report and monthly fund requests in
close collaboration with the Principal Investigator (PI)
•
Work closely with Principal Investigator to set up all necessary financial and operation procedures
•
Support the DE project startup, general project operations, development of all necessary financial and operations procedures
•
Provide ongoing financial
administration to the project, including the processing of approvals for
procurements, consultant agreements, and vendor invoices.
•
Prepare payment vouchers and corresponding checks, manage petty cash payments and reconcile petty cash balances monthly.
•
Ensure that the books of
accounts are up to date at all times, and are orderly, well kept, and
readily available for reference and audit, when required.
•
Ensure all Tanzania policies and procedures are adhered to including tracking payment of necessary local taxes
•
Ensure that the project operations are in compliance with all USAID and Social Solutions procedures
•
Create and maintain financial
reporting and tracking systems that provide basic data on expenditure
against the budget and develop/recommend cost cutting and compliant
strategies where necessary
•
Oversee the local procurement
of goods and services, in coordination with the PI, following all
relevant USAID and Social Solutions policies and procedures, including:
o
Prepare and conduct local tenders.
o
Maintain registry of local and regional vendors.
o
Organize the receipt and assessment of quotations, and the selection of preferred bids.
•
Participate in organization of workshops and meetings, responsible for venue booking and managing invitations
•
Manage all project staff travel and other logistics to ensure smooth project implementation
•
In close collaboration with the
PI, manage project human resource related activities including hiring,
termination, benefit tracking and monitoring performance appraisals
•
Ensure the smooth running of
the Tanzania Social Solution office on a day-to-day basis and provide
any additional project support as assigned by supervisor
Qualifications and required experience
•
Bachelor’s Degree (minimum), or a Master’s Degree (desirable), in Business, Administration, or other relevant field.
•
CPA (T) qualification is added advantage but not a must
•
At least five (5) years of
professional experience managing project operations, financial and
contractual aspects of international development projects, preferably
USAID-funded projects.
•
Familiarity with USAID rules and regulations
•
Strong analytical and computer skills, including significant experience with accounting packages
•
Experience in logistics, procurement, and routine administrative office support is a must
•
Ability to organize workshops and meetings is added advantage
•
Excellent verbal and written communication skills
•
Fluency in English
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